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SITE SELECTION & HOTEL CONTRACT NEGOTIATION

• Collect pertinent history of previous meetings
• Consult with all parties, vendors and organizers, to identify meeting, lodging and social functions
• Provide instructions and guidance for handling emergencies
• Invite appropriate properties to submit bids
• Visit candidate properties
• Review, evaluate and report recommendations to event organizers using criteria to weigh relative merits of finalists
• Negotiate hotel contract with selected property following established industry standards

• Abstract submission
• Accounting & Bookkeeping
• Budget Preparation
• Exhibitor Arrangements
• Facilities Reservations
• Grant Application–Conference Budgeting
• Meal Planning
• On-site Supervision
• Presenter Arrangements
• Program Book Preparation
• Registration
• Site Selection
• Web Services